Trusted by 1000+ Customers
Professional Presence for Corporate Mailing
Gain digital control over all inbound mail and sync data across enterprise systems.
Private
Keep personal addresses secure from appearing in public records with a virtual address.
Secure
Access and digitize incoming mail with industry-standard security and compliance.
Credible
Get a prestigious mailing address in the U.S. to impress clients and stakeholders.
Real Addresses for Tangible Benefits
Assign a separate address to receive and digitize incoming mail.
Instant Access to Mail
Receive high-resolution digital scans of incoming mail via a digital dashboard to avoid manual sorting.
Connected Mailbox
Sync inbound mail data with enterprise systems in real-time and eliminate the need for manual data entry.
Lower Mailroom Overhead
No need to hire an on-site administrative staff and lease localized sorting facilities for the mailroom.
Privacy Protection
Separate residential from business address by creating a dedicated virtual mailbox for incoming mail.
Maintain Compliance
Get time-stamped digital audit trails from receipt to secure shredding of critical healthcare, finance, and legal documents.
Manage Return Mail
Route undeliverable mail to the virtual address and quickly scan envelopes for invalid or outdated addresses, cleaning databases.
Fast-Track Accounts Payable
Identify and scan incoming physical checks, bills, and invoices, routing them to the account department for faster reconciliation.
Reduce Carbon Footprint
Get electronically scanned copies of incoming mail and reduce the need for physical transportation of business documents.
How PostGrid Virtual Addresses Work for Enterprise Businesses?
Simple steps to receive all inbound mail at a dedicated virtual address.
Set up a Virtual Address
Use the online dashboard or system integration to create a virtual address. It will work as the permanent address to receive all incoming mail.
Instant Mail Scanning
PostGrid’s secure facility scans the incoming mailer and its envelope with OCR scanners, providing instant digitalized versions on the dashboard.
Automated Actions
Users can either sync the mailer content with their existing systems, forward it to another address, or securely shred it by creating custom workflows.
Features Built to Digitize Mailing Operations
End-to-end postal mail management with efficiency and digital access.
Cloud-Based Dashboard
Access and manage every mailroom operation remotely without visiting the post office or a physical mailbox.
OCR Scanning
Receive high-resolution images of mailers and envelopes using Optical Character Recognition scanners.
Mail Forwarding
Set up custom routing rules to forward specific incoming mail to regional offices or partners without overhead.
API and Webhook Integrations
Connect the virtual mailbox with any existing enterprise software to get real-time notifications and sync digital data.
Role-Based Access Controls
Enforce strict internal governance by defining incoming mail access levels for individual departments and team members.
Global Search Console
Search for specific words, names, or numbers across the scanned library of mailers, avoiding sorting through file cabinets.
Unlimited Digital Mail Storage
Store every scanned mail in a secure cloud instead of physical filing cabinets for compliance tracking or future reference.
Secure Mail Shredding
Securely destroy physical mailers after digitizing and reviewing them to maintain privacy for sensitive information.
Who Needs a Virtual Address?
Scalable option for startups, mid-level businesses, and global enterprises with complex mailroom operations.
Distributed or Remote Teams
Companies with employees working from different cities or countries need a centralized mailroom. PostGrid assigns a virtual address to let them access all incoming mail from a secure online dashboard, regardless of their location.
Operations & Marketing Teams
Organizations running high-volume direct mail campaigns need a strong strategy to manage undeliverable mail. PostGrid’s virtual mailbox helps in logging every bounced mail. So, companies could quickly clean their mailing lists and avoid future wastage.
Human Resource Departments
HR admins need strict protocols to prevent sensitive documents from sitting on unmonitored desks. PostGrid’s virtual address makes it easier to implement access controls for employee records, tax forms, and compliance notices.
Accounting Departments
Finance teams demand instant access to incoming checks, invoices, and billing disputes to quickly process payments and reconcile accounts. PostGrid’s virtual address is a lifesaver in removing delays of manual mail sorting by digitizing the entire mailroom.
Legal and Compliance Professionals
Incoming contracts, legal notices, and government correspondence need strict tracking. PostGrid’s secure facilities maintain time-stamped records of reception time and access history. So, there’s always complete operational accountability.
How Does a Virtual Address Compare Against a Physical P.O. Box?
Upgrade from manual mail retrieval to fully automated mailing workflows.
| Traditional P.O. Box | PostGrid | |
|---|---|---|
| Global Mail Accessibility | ✘ | ✔ |
| Envelope Scanning | ✘ | ✔ |
| Mail Digitization | ✘ | ✔ |
| Connected Workflows | ✘ | ✔ |
| Mail Forwarding | ✔ (Manual) | ✔ (Automated) |
| Secure Digital Archiving | ✘ | ✔ |
| Return Mail Processing | ✘ | ✔ |
| Mail Shredding | ✘ | ✔ |
| Multi-User Access | ✘ | ✔ |
| Enterprise-Level Scalability | ✘ | ✔ |
Best-in-Class Enterprise Ready Data Security & Compliance Certifications
Frequently Asked Questions
What Is a Virtual Street Address?
It refers to a real street address from a virtual mailbox provider, where businesses elect to receive incoming mail. Then, they can access and manage all their mailings from an online dashboard. The provider receives mail at their secure facilities and digitizes it for instant access.
Can the Physical Address of a Virtual Mailbox Change for a Business?
Yes, there could be changes to the current address of a virtual mailbox. In such cases, PostGrid sends a notification about an address change. An organization can use its virtual mailbox ID to manage these changes with ease.
Can Mail Handling Be Automated Via Existing Business Software?
Yes, PostGrid’s REST API and webhooks allow teams to integrate incoming mail data into CRMs, ERPs, accounting tools, and marketing automation software. It helps in establishing automated workflows, such as syncing mail at reception to specific department dashboards.
Integrates with Your Favorite Tech Stack & Tools
Easily Improve your workflow and automate print & mail through seamless integration capabilities.
Ready to Get Started?
Start transforming and automating your offline communications with PostGrid
