Trusted by 1000+ Customers
Send Letters From Anywhere, Anytime Without Overhead Burdens
Empower all teams to draft and mail letters from a cloud-based infrastructure.
Say goodbye to managing expensive hardware, printer availability, sorting, and inserting to save time and resources.
Support distributed or remote teams to work collaboratively on letters from a centralized dashboard, ending silos.
No need to use manual workflows or juggle between multiple vendors to fulfill letter printing and mailing operations.
Access built-in CASS-certified address verification tools to validate addresses before mailing letters to recipients.
Connect PostGrid with existing tech solutions to sync data in real-time for letters, stopping manual entries and errors.
Automate letter printing and mailing based on conditional logic, variables, and events without any manual intervention.
Scale low or high-volume letter mailing according to unique requirements without additional resources or bottlenecks.
Merge variables to autopopulate recipient-specific information and personalize letters dynamically without much effort.
How to Print and Mail Letters in 3 Simple Steps
Straightforward process designed for everyday users with no technical expertise.
01
Upload or Create the Letter
Use the built-in HTML editor to create the letter or upload existing PDF templates directly into the dashboard.
02
Select the Recipients
Upload entire spreadsheets of contacts in CSV format or manually enter individual recipient details to send the letter.
03
Send and Track
Hit the send button to initiate the physical fulfillment process and track delivery progress with USPS IMb tracking.
Delivered By USPS
National and international letter fulfillment by the country’s most reliable postal carrier.
Send letters via USPS First Class, Priority, Priority Express, or Standard Mail with Certified Mail or Registered Mail.
Capabilities That Take Letter-Sending Experience to the Next Level
Cutting-edge features especially designed for engineering, operations, accounting, and compliance teams.
Access the HTML editor to personalize letter templates with custom logos, colors, fonts, and layouts.
Monitor delivery statuses of individual letters with USPS Intelligent Mail barcode (IMb) tracking.
Connect PostGrid with existing tech stacks or workflows to sync letter data in real-time without coding.
Dynamically personalize individual letters by merging custom variables without any manual effort.
Enforce strict governance over who can access the letters and what they can do to protect sensitive data.
Configure specific tasks to automatically rotate, resize, and extract critical information from PDFs.
Validate mailing addresses against the National Change of Address records to flag invalid or outdated contacts.
Embed interactive elements into the letters to navigate recipients to online portals for action and gather insights.
Print letters at the printing facility nearest to the recipient, saving postage costs and shortening delivery timelines.
Print and send letters as per unique requirements without worrying about monthly commitments or hidden costs.
Configure PostGrid and send one or thousands of letters without worrying about scalability or operational bottlenecks.
Support engineering teams with native SDKs, Test Keys, and a sandbox environment to experiment with PostGrid’s REST API.
Send Letters Online Across All Industries
A simple yet innovative solution for diverse industry applications.
Healthcare
Healthcare providers and associated businesses need a HIPAA-compliant solution that safeguards Protected Healthcare Information (PHI) at every stage of letter printing and delivery. PostGrid can help them send:
- Patient appointment reminders
- HIPAA privacy practice notices
- Lab test result notifications
- Insurance policy update letters
Financial Services
Financial institutions often send high-volume letters to clients for account updates, compliance disclosures, and collection purposes. They demand a scalable solution that can handle their fluctuating needs without compromising data privacy regulations.
- Account statements
- New account confirmation letters
- Loan approval formal documents
- Annual privacy disclosures
Insurance
Insurance companies have to send physical letters to remain compliant. These letters often include policy documents and claims correspondence. Automation with PostGrid can help them send:
- Claim approval or denial letters
- Policy cancellation notices
- Annual premium rate change letters
- Insurance renewal offer letters
Human Resources & Staff
Enterprise HR departments are responsible for distributing thousands of official employee communications. Dynamic personalization and automated workflows with PostGrid help them send:
- Formal employment offer letters
- Termination notices
- Annual benefit enrollment letters
- Corporate policy update letters
Legal Firms
Legal firms and consulting agencies must have complete audit trails while sending time-sensitive legal correspondence and client communications. Plus, proof of physical delivery and data confidentiality are some other requirements.
- Court appearance reminders
- Legal compliance disclosures
- Cease and desist letters
- Client representation agreements
Non-Profits
Charitable organizations often lack the workforce to send letters. They need automation for their physical outreach campaigns to nurture donor relationships. PostGrid can help these organizations send:
- Donor appreciation letters
- Volunteer recruitment letters
- Formal grant proposal letters
- End-of-year tax receipt letters
The PostGrid Difference
Minimize workload and embrace automated fulfillment across departments.
- Global Carrier Routing
Route letters via carriers like the USPS, Canada Post, Royal Mail, and Australia Post for fast and cost-effective delivery. - Virtual Mailbox
Digitize all incoming and return mail with the industry’s first virtual mailbox and fulfillment solution to overcome compliance challenges and operational burden. - Creative Freedom
Personalize individual letter templates with custom branding elements, such as logos, fonts, colors, and layouts, maintaining brand consistency.
Customer Stories
With a 4.9-star rating, PostGrid is the #1 choice of global enterprises to send letters.
Read the Case Study
Ecobee
The global electronics manufacturer had a resource crunch to scale its client correspondence. PostGrid came to the rescue with its dynamic personalization capabilities with QR codes, increasing website visitors by 20%.
Read the Case Study
AtoB
The financier for logistics businesses was having a hard time sending time-sensitive welcome letters to new clients. They implemented PostGrid’s solution to achieve a 40% increase in operational agility.
Read the Case Study
Lumata Health
The healthcare provider had compliance challenges while managing patient communication. PostGrid’s HIPAA-compliant solution maintained complete data privacy while reducing the delivery timelines by 50%.
Enterprise-Grade Compliance and Data Security
HIPAA
PIPEDA
GDPR
SOC 2 TYPE 2
PCI-DSS
Data Encryption
Audit Logs
Role-Based Access Control
Secure Hosting on AWS
Single Sign-On
Third-Party Penetration Testing
Continuous Monitoring
Integrates with Your Favorite Tech Stack & Tools
Easily Improve your workflow and automate print & mail through seamless integration capabilities.
Frequently Asked Questions
Which Letter Sizes Businesses Can Send With PostGrid?
Businesses can automate sending standard US (8.5 x 11) or legal-sized (8.5 x 14) letters from the dashboard. It creates multiple use cases for businesses while using the solution.
How Much Time Does It Take to Send a Letter?
PostGrid offers an industry-leading 2-business-day Service Level Agreement (SLA). This SLA includes the time required for processing, printing, and handing over the letters to the postal carrier. Besides, the final delivery timeline depends on which mailing class an organization selects from PostGrid’s dashboard.
Can Businesses Send Letters With Sensitive Information?
PostGrid features a fully HIPAA, SOC 2 TYPE 2, GDPR, PIPEDA, and PCI DSS-compliant infrastructure. It ensures all private data is protected through digital and printing workflows.
What Are the Minimum Volume Requirements to Use PostGrid?
PostGrid comes with a pay-per-piece plan to help organizations pay only when they use the solution. So, there are no monthly commitments or hidden platform charges.
Featured In
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Start transforming and automating your offline communications with PostGrid
