Automate Invoice Printing and Mailing With PostGrid

Invoices are an essential part of businesses to ensure smooth cash flow. They are extremely important to keep the funds running, and therefore, invoice printing and mailing forms a regular part of business operations.

Oftentimes , in-house teams are burdened with the mundane tasks involved in the process of creating and shipping those billing statements and check printing and mailing. However, PostGrid’s solutions to print and mail invoices can make it fast, flexible, secure, and cost-effective. Any firm that requires printing and invoice mailing services should get it automated to handle it smoothly.

Personalized Messages

While sending invoices as part of transactional communications, it should be assured that the invoice is a complete piece in itself. It has to be accurate, it should reflect professionalism, and it must prompt payments. Whether you have to get one invoice or a thousand invoices printed and sent, PostGrid can take care of everything. Our platform processes all bulk and personalized orders on-demand.

  • Send transaction-driven invoices with templates of your choice.
  • Ideal for all types of industries and professions.
  • Get high-quality and professional invoices printed and delivered.  
  • Receive time-to-time receipts and assure your company’s financial stability.  
  • Induce a direct CTA for clients to pay now. 

Features of PostGrid’s Invoice Printing and Mailing Solutions

Grab the attention of your clients directly at their houses or offices. Facilitate offline communications with plenty of features offered by PostGrid’s direct mail automation tool to print and mail invoices.

Highly Personalized Invoices

  • Get personalization with variable data on every different invoice. Everything from the name of the clients to the amounts are automatically printed on each billing statement.
  • Integrate our API to your accounting management software to fetch your data and enable automated customization—no need to manually edit every small detail.
  • Our platform will itself make the required invoices with all the necessary fields being filled. You can check and make any further changes that are needed.
  • Choose an invoice layout or upload a copy of your invoice for the design.
  • All invoices will be processed in minutes according to the data fed in.
  • Send event-driven invoices as and when a transaction takes place. 

Print and Mail Your Invoices Reliably and Securely

  • PostGrid carries out all processes with strict adherence to data privacy laws like HIPAA, SOC-2, and PIPEDA.
  • Timely services offered are backed up by confidentiality regulations and complete trust. We understand the value of document integrity, which is why our platform is designed to keep everything secure.
  • There are several options to conveniently and safely upload your files through SFTP.
  • You have complete access to view your files, sent invoices, and the total quantity sent to date.

Easy and Real-Time Tracking

  • Complete visibility of your invoices is provided to you.
  • Make decisions according to the status of the invoices for optimizing performance. Pass on the details to the downstream workforce.
  • Real-time tracking for you to check at which stage your invoices have reached.
  • Sign in to your account with your unique credentials to access the dashboard and get all tracking reports.
  • With PostGrid, no more multi-tasking and following up with various print and delivery vendors for getting statuses of your orders is required. Access everything at one place through one single sign-in.
  • Barcodes are attached for selective inserting and mailing options. The barcoded labels also make tracking super-quick and simple.

Initiate an Effective Mailing System

  • Get high-quality and cleansed data through our API.
  • Import your mailing lists and let our platform validate all addresses at once in just a couple of minutes. ZIP codes are rechecked and standardized.
  • It makes sure that all the addresses are proper and deliverable so that returned or delayed invoices can be avoided altogether. It assures fast, secured, and guaranteed deliveries with prompt payments. 
  • Avoid duplications and errors. The API will navigate your lists, remove all duplicate entries, and provide reconciliations between invoices and your accounts.  
  • Automatic lists are made by filtering and segmenting for dues receivable.

Carry Out Invoice Print and Mail Fulfillment

  • Maintain your financial stability by getting invoice printing and mailing done on time.
  • The orders are fulfilled through our software in a given timeframe to ensure payments. Further follow-up notices can also be sent as reminders for urgent payments.
  • Set-up the platform in minutes and begin processing your invoices with us.
  • Just submit the details by uploads or through the API. We will make, sign, stamp, print, fold, seal, and send. PostGrid’s automation platform offers all printing and invoice mailing services as part of our all-in-one feature.
  • Unpaid invoices will be automatically uploaded and sent according to your pre-set preferences.

How PostGrid Assists You in Transactional Communications Through Invoice Printing and Mailing Services?

Get Plenty of Options

  • Connect with your clients through customized messages about discounts or new offerings.
  • You get to select from a range of appealing templates on our platform. Editing these templates is also possible with our in-built editor. Add, remove, or modify anything according to you. 
  • Select fonts that are bold, clear, professional, and capable of standing out. Just like any other direct mail pieces, invoices should also be eye-catching and attention-grabbing.
  • Insert your logo so that they identify your brand and get the payments done quickly. 
  • Options of size, paper, ink, envelope, colors, and formats are widely available for you to select as per your preferences of brand appearance.
  • Other branding customizations can also be made like additional inserts.

Conserve Your Time and Resources

  • Get more productive work done through your employees by reducing their time spent on invoice printing and mailing.
  • Save payroll costs and investment in printing and mailing machines and staff to maintain it.
  • PostGrid accepts all sizes of orders, and there is no hidden cost involved.
  • Quickly integrate your files with our API and securely get printing and invoice mailing services at one click.
  • Ink, papers, stamps, and many other materials are required for in-house handling of invoices. The printers used by these in-house teams are also prone to wear and tear. It involves a high maintenance cost and drains out the time of your staff.
  • Use PostGrid to automate the direct mailing of your invoices. Let the experts handle the process and generate high-quality, consistent, and compelling invoices ready to be mailed in just two days.

Facilitate Accurate Invoice Printing and Mailing

  • Our user-friendly API easily links your files with the platform, so that accurate details are obtained to generate invoices.
  • The dates, amounts, client names, particulars are all reconciled and cross-checked while processing the invoices.
  • Printing and invoice mailing services offered by us are specialized and reliable.
  • You can track the progress and delivery of all invoices as soon as each step is completed.
  • We are known to print and mail invoices with the highest levels of precision.

Reduce Manual Work and Increase Smart Work

  • Invoices require purchasing ink, paper, envelopes, and then getting everything from printing to packing done.
  • Manually doing these tasks are extremely boring and tiresome. It affects the morale of your productive staff.
  • Outsource your invoice printing and mailing to us for converting your hard work into smart work. PostGrid does all these things for you at much lesser costs and with more efficiency.
  • Whether you have to send a few invoices or a lot, quality matters more than the quantity. Let us conduct everything with our expertise and knowledge while you focus on your business.

Get Detailed Reports Regularly

  • You get complete access to the management dashboard where you can download and view deep insights on your invoices’ performance.
  • The integrated system will help you track the invoices for which payments are received and the ones that are still due.
  • PostGrid also offers you the option to include a return envelope for clients to pay you back using it. This action acts as a strong and compelling factor.
  • Faster deliveries lead to faster payments. Our platform tracks everything to see that deliveries are made at the perfect time, and you get paid without any delays.
  • Follow up regularly and frequently through our printing and invoice mailing services to get payments from time-to-time.

Increase Brand Reputation and Maintain Good Relations

  • Present your business professionally with high-quality invoices.
  • Brand your invoices and use them as marketing pieces as well. Increase your brand visibility.
  • Centralize your marketing efforts with consistent invoices.
  • PostGrid’s printing and invoice mailing services help maintain good relations with your clients. Send invoices with personalized messages to improve credibility, get payments, and keep your clientele with smooth communications.

Frequently Asked Questions

Why Should I Automate Invoice Printing and Mailing?

Automation helps integrate files, reconcile, and make precise invoices. The entire process of printing and mailing can be done quickly and accurately using automation in less than half the time.

Why Should I Invest in PostGrid’s Invoice Printing and Mailing?

PostGrid assists you in getting your invoices printed and mailed on time and allows you to save a lot of effort and resources.

Can I Brand My Invoices Using Customizations?

Yes, our platform allows a number of customizations to not only get your payments on time but also to increase your brand awareness.

Can I View and Track the Progress of My Invoices?

Yes, you get complete access to track your invoices in real-time at every stage of processing, printing, and mailing. 

What All Industries Does Postgrid Serve?

PostGrid works with all types of industries like construction, architecture, medical, financial, retail, and many more. Also, we process orders of all sizes. There are absolutely no minimums.

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