Trusted by 1000+ Customers
Benefits of Printing and Sending Checks With PostGrid
Transition to an online disbursement system and generate checks anytime, anywhere.
Ensure a 2-business-day Service Level Agreement (SLA) for the timely delivery of checks with simple approval workflows.
Eliminate the need to buy check stock, toner, envelopes, postage, or hire dedicated staff to print checks in-house.
Use the built-in CASS-certified address validation to flag invalid addresses to avoid misplaced, lost, or returned checks.
Use USPS Intelligent Mail Barcode (IMBs) tracking to fetch delivery updates for individual checks from a centralized dashboard.
Key Capabilities of PostGrid’s Check Printing & Mailing Solution
Automation & Integrations
- Trigger-Driven Check Mailing: Set up automatic check payments instantly based on predefined system rules, invoice approvals, or specific billing events.
- Native Integrations: Synchronize and reconcile financial data by connecting check mailing workflows with any major accounting software, CRM, or ERP via a REST API.
- Secure Batch Processing: Upload CSV files directly via the online dashboard to execute high-volume payments at scale to save time and effort.
Customization & Marketing Inserts
- Variable Data Printing (VDP): Autopopulate checks with payee-specific details and specific financial metrics for large-scale payments to cut down manual errors.
- Brand Alignment: Use the drag-and-drop template editor to include custom logos, fonts, colors, and specific branding elements to maintain a consistent corporate identity.
- Custom Inserts: Include tailored trans-promotional items like letters, postcards, or flyers in the same envelope to grow brand recall.
Deliverability, Tracking & Analytics
- Built-in Address Verification: Use CASS-certified address verification capabilities against the USPS and NCOA database to flag invalid or outdated recipient data before printing checks.
- Check Delivery Tracking: Get granular visibility into the exact location and status of each check with USPS IMBs.
- Engagement Analytics: Include unique scannable QR codes and Personalized URLs (PURLs) into checks and inserts, sending recipients to online portals and gathering digital engagement insights.
Account Management & Smart Print Logistics
- Multi-Account Management: Connect and manage payments from multiple bank accounts within a single dashboard. Access specific funding sources based on workflow rules.
- Intelligent Print Routing: Take advantage of PostGrid’s vast printing network to print and mail checks from the location closest to the recipient, fast-tracking delivery and saving postage costs.
- Granular Account Permissions: Apply strict Role-Based Access Controls (RBAC) to restrict unauthorized disbursements from unassigned funding sources.
How It Works
Simple steps for secure physical disbursements with minimal manual intervention.
01
Place the Order
Log in, provide banking information, upload check information, and select a mailing option.
02
Print the Checks
PostGrid routes the order to its printing facilities for accurate printing and meeting industry standards.
03
Ship the Checks
Checks are packed and addressed in secure envelopes, then handed over to the USPS for the fastest delivery.
04
Track in Real-Time
Receive confirmation and tracking information to keep an eye on the delivery status with peace of mind.
The PostGrid Difference
Scalable fulfillment solution for the accounts payable process built to generate and send checks to clients, employees, suppliers, and other parties at the click of a button.
- Highly Scalable
Automate a dozen or millions of check payments to multiple recipients globally without experiencing any bottlenecks. - Best-in-Class Pricing
Enjoy flexible pricing plans, starting at $1.10 per check, or access high-volume discounts with the enterprise plan. - Developer-Friendly Infrastructure
Use the solution from a dashboard or connect with any enterprise accounting tech stack for custom payment triggers and automated workflows.
Enterprise-Grade Compliance and Data Security
HIPAA
PIPEDA
GDPR
SOC 2 TYPE 2
PCI-DSS
Data Encryption
Audit Logs
Role-Based Access Control
Secure Hosting on AWS
Single Sign-On
Third-Party Penetration Testing
Continuous Monitoring
Ideal Use Cases & Industry Applications
A highly adaptable fulfillment infrastructure to blend well with diverse and regulated industries.
Healthcare
Healthcare providers/businesses prioritizing the safety of Protected Health Information (PHI) can use the HIPAA-compliant solution and send checks for:
- Patient refunds
- Insurance claim payouts
- Vendor payments or reimbursements
- Medicare/Medicaid reimbursements
Insurance & Financial Services
There’s no need to worry about scalability or bottlenecks with PostGrid. Ensure accurate delivery tracking and automated reconciliation with enterprise financial systems, while sending checks for:
- Claims disbursements
- Premium refunds
- Dividend distributions
- Loan originations
Enterprise Accounts Payable
Integrate PostGrid with existing accounting platforms to eliminate manual overhead and send checks for:
- B2B vendor payments
- Employee payrolls
- Sales commission distributions
- Contractor payouts
Property Management & Real Estate
Centralize the check generation online for multiple properties and regional offices to pay for:
- Tenant security deposit refunds
- Investor dividend distributions
- Maintenance contractor payments
- HOA vendor settlements
Legal Services
Get complete audit trails, secure delivery tracking, and remittance documentation for legal and compliance reporting, while sending checks for:
- Class action lawsuit settlements
- Trust disbursements
- Client retainer refunds
- Legal judgment payouts
Non-Profits
Lower administrative overhead, obtain detailed time-stamped audit trails, and maintain board transparency while sending checks for:
- Grant disbursements
- Scholarship awards
- Donor refunds
- Volunteer expense reimbursements
Testimonials
Learn what organizations are saying about PostGrid and its commitment
to check fulfillment.
”This unique platform lets me handle everything for claims settlements. I can design and send checks directly through their system, saving me a bunch of steps.
Abdellah G.Senior Software Engineer”My team doesn’t have to depend on printers to produce our financial documents in bulk and prepare them for mailing. Now they do it all online.
Shrijana G.CTO”The Print & Mail API revolutionized our check distribution process, markedly amplifying our business precision, resulting in a profound positive impact on our overall business performance.
Plate IQ
Integrates with Your Favorite Tech Stack & Tools
Easily Improve your workflow and automate print & mail through seamless integration capabilities.
Frequently Asked Questions
How Is Using PostGrid Better Than Traditional Check Processing?
Businesses can do everything, including uploading banking data, designing templates, and printing checks through an online dashboard. So, businesses have complete flexibility to print checks from anywhere and anytime without having physical facilities in their office space. In comparison, traditional check processing requires in-house capabilities or juggling with multiple vendors. It takes more time and is more prone to errors.
How Safe Is the Sensitive Financial Data?
PostGrid uses end-to-end data encryption and hosts everything on secure AWS servers to protect sensitive information in transit or at rest. Besides, its printing facilities take physical security measures like vetted staff, surveillance cameras, and restricted access for further data security.
Can I Print Checks Online With PostGrid?
Yes, use the online dashboard to input banking information, design, print, and hand over the check for delivery. There’s no need to manage in-house printers, stationery, or a dedicated workforce for check disbursements.
Does PostGrid Use MICR Ink to Print Checks?
Yes, PostGrid prints checks with Magnetic Ink Character Recognition (MICR) for tamper-proofing and protection against fraudulent activities. Also, it helps businesses to abide by the American Bankers Association (ABA) standards and other authorities.
How Long Does It Take to Deliver the Checks?
PostGrid offers an industry-leading SLA of 2 business days. It means checks are processed, printed, and handed over for delivery within this timeframe.
Can Businesses Customize Their Checks?
Yes, businesses can use the built-in HTML template editor to customize their checks with different logos, fonts, colors, and layouts.
Are Payments for Recurring Bills Supported?
Yes, PostGrid allows predefining payment dates from the online dashboard or integration from accounting management software. It makes it super convenient to set up autopayments for recurring bills.
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