11 On-Demand Services Offered by PostGrid Check API

For a business, be it big or small, sending payments through checks can quickly become a headache. Doing it by yourself is a time-consuming process that is prone to errors. Additionally, you must buy and maintain printing and mailing supplies when you manage check issuance in-house. Even when you have all the resources, writing checks and taking trips to the post office will take up a lot of time, and you will not be guaranteed that your check will be delivered on time. 

What if a vendor demands an urgent payment, or else they won't render their services? What if you have to issue salaries to your employees? Do you have the time to write each check manually? 

This is why you need an on-demand check printing and mailing service provider like PostGrid. It makes check issuance quick, error-free, and cost-effective without maintaining an inventory of pre-printed checks or in-house resources. In this blog, we will take 11 of the on-demand services of our check API that make it easy to print and mail them.

Key Takeaways 

• The evolving nature of businesses demands a solution that will let them print and mail checks on demand, like the PostGrid check API.
• You can design, print, and send either one check or a batch of them from anywhere, and we will get it delivered as quickly as possible.
• You can personalize the check on demand by adding, editing, or removing the fields to suit your business’s and bank’s requirements.
• With us, you can track the check in real-time, demand evidence that it is delivered, and access reports for future use.
• We also offer an on-demand address verification service that verifies, standardizes, and autocompletes addresses to ensure accurate delivery of checks.

You Get Automated Check Designing and Printing

We offer on-demand and automated check design and printing. By integrating with your accounting, financial, payroll, and other software, we automatically fill in the details on the check. Then, we begin printing as you click on Progress when creating the pieces. 

You don't need to wait for supplies, such as ink, stock paper, etc., to be delivered before printing the checks. Since the process is automated, there is no room for errors, and you save time. Additionally, with our flexible deployment methods, you can request check generation from anywhere and anytime. 

Moreover, our printing process is secure. Our checks have high-grade security elements like watermarks, holograms, chemical reactivity, MICR lines, heat reactivity, and microprinting. All these features prevent the possibility of fraud and counterfeiting. 

You Can Avail Single and Bulk Check Mailing

In addition to designing and printing, we also offer an on-demand check mailing service. Whether you make occasional payments or have a regular bulk requirement, our solution covers you. You can request single or bulk checks on demand, and we will deliver them with the same efficiency and accuracy. We scale effortlessly; you don't need additional infrastructure or resources. We offer the industry's best 2-day SLA; however, if you want your check delivered the next day, you can choose Express Delivery while creating it.

Additionally, no matter the industry you operate in, we maintain the integrity of personal information. We adhere to standards set by regulatory bodies such as HIPAA, PIPEDA, and SOC-2 Type-2. 

It Allows Setting Up Multiple Accounts

You might be paying your employees, vendors, service providers, and customers from different accounts. Juggling through them can get complicated and confusing if you are using separate systems. With us, you can set up multiple bank accounts on demand while creating checks and switching between them as needed. 

Additionally, there might be situations where you might have to make urgent payments from one account, but the funds are insufficient. In such cases, you can transfer the payment request from one account to another.

You Can Know Real-Time Delivery Status

Knowing when your check will be delivered is crucial. This is helpful in situations where you know there could be a delay. You can inform the other party and assure them their payment is coming. This will showcase your accountability and prevent the possibility of negatively impacting your relationship. 

However, going back and forth to the carrier's website can be frustrating. Moreover, how many tracking numbers will you store if you have sent multiple checks? When you print and mail checks using our solution, you get IMB tracking. It will provide real-time status updates on your it's whereabouts. You can access the details from the dashboard, and there is no need to remember the tracking number. 

You Can Send Triggered Checks

Let us assume that your customers requested a refund; however, it got lost in the mail. You might also encounter a situation where you approved your vendor's invoice but forgot to send the payment. This can be resolved with an on-demand triggered check-mailing feature like ours. 

You can print and mail checks to the recipients based on specific predefined events, customer actions, or triggers.  Ensuring the payment is made at the right time can strengthen your relationship with your customers. 

Additionally, if you use checks in your marketing campaign, triggered mailing will maximize the campaign's impact by increasing relevance and engagement. 

You Can Access Detailed Reports

You should have on-demand access to reports on the number of checks sent to various clients in different periods. This will give you clarity in account reconciliation and financial tracking. Additionally, having a detailed digital trail can save time during auditing that would otherwise be spent going through a pile of documents. Moreover, businesses must adhere 

to specific financial reporting standards and maintain records during tax season. Reports will help you meet these compliance standards. 

Our solution provides detailed reports on the number of checks mailed, canceled, etc. You can also get specific data by adding a filter for the client's name or time. In addition to ensuring accountability, reports can be instrumental in monitoring expenses and making well-informed decisions about budget planning. 

You Can Schedule Recurring Payments

Regular payments are a part of a business operation. It could be the employees' salary or payment to the utility and service providers. If you have rented a property, you might have to pay taxes to the government regularly. 

However, when wearing multiple hats, it is natural to forget that you must send the check on a particular date. This can adversely affect your relationship with the stakeholder. They might be reluctant to continue business with you. Additionally, you might have to pay fines if you do not pay service providers or government organizations on time. 

You can schedule payment in advance using our solution. You can also add monthly reminders, and our API will draft, print, and mail the checks on those dates. 

You Can Personalize the Check

Did you know you can personalize your checks on demand to demonstrate professionalism and build brand identity? Yes, when you use our solution, you can leverage variable data printing technology to change text, background image, style, and more. You can also add logos, taglines, and personal notes. 

We have a comprehensive gallery of templates from which you can choose the one that best aligns with your business and bank's requirements. All our templates have the necessary fields to make the check valid. You can also upload your copy and edit its elements. 

You Can Use PDF Wizard Automation

There might be situations where your payee might demand supporting documents with checks to validate its purpose. You will have to add them to the envelope or send them digitally. However, using file-sharing tools can quickly get overwhelming and time-consuming. With us, you can attach PDFs at the time of creating checks. 

Additionally, our PDF wizard uses optical character recognition, which enables the API to scan textual content such as address fields from invoices, contracts, and other documents and use it when sending the check. This will speed up processing. Moreover, the PDF workflow allows you to rotate and resize the check to fit the standard envelope size or the client's requirements.

You Will Get Proof of Delivery

Checks are sensitive financial documents. You need evidence to avoid a dispute about whether the check was delivered. This is why we offer on-demand proof of delivery with certified and registered mail. 

When you opt for certified mail, you will receive a certificate indicating that the check has been delivered with the recipient's digital signature. You can also opt for a return recipient, who will receive the check via mail or electronic mail. Registered mail goes one step further. In addition to signatures after delivery, you can track your check from shipment to when it reaches the person or organization. 

You Can Verify Addresses To Ensure Accurate Delivery

Undeliverable as addressed mail is a serious problem in the United States, costing the USPS over $1.3 billion in 2023. Some reasons for this are that the address is incorrect or incomplete, the recipient has moved, and you are sending mail to the old address. 

You can't risk sending something as crucial and sensitive as a check to the wrong address. Your slight misspelling in the street details might open the door for a criminal to encash it fraudulently. Additionally, if the check is returned due to non-deliverability, you must pay additional charges for address correction if you use UPS. This is why you must always verify the address when you send a check via mail.

To ensure accurate delivery, we offer on-demand address verification. We are CASS-certified, so we cross-check the details with official USPS databases. We also check the National Change of Address (NCOA) database to ensure you send the check to the current address. We format the address according to postal standards. We then return a verified, validated, and standardized address to which you can confidently send the check. 

We also offer real-time autocomplete suggestions at the entry point to minimize the possibility of typos and prevent invalid addresses from entering the system. This can be beneficial when managing a high volume of checks, as it speeds up data entry. Whether you have to verify a single address or 200k addresses, our solution will do it in a fraction of the time while ensuring accuracy and maintaining the privacy of the information.

PostGrid offers an all-encompassing check API solution designed to meet the needs of modern businesses. Whether you need automated design, printing, mailing, setting up payment reminders in advance, real-time tracking, or address verification, we have you covered. To see how we work, request a demo now.